Sendai International Music Competition

The 7th Competition

Application Method

Ⅰ. Application

01. Eligibility

The Competition is open to candidates of all nationalities born on or after January 1, 1991.

02. Start of Application Acceptance

Thursday, June 14, 2018

03. Application Deadline

The application package must be postmarked no later than Wednesday, November 14, 2018.

The deadline for online application is November 14, 2018, 12 o’clock midnight (Japan time).

04. Application Method

The Applicant must choose between Method A (Online application) or Method B (Application by post) to submit the items listed in (i) – (iv) below to the Secretariat by the application deadline. The Applicant must also pay the entry fee in (v) by the application deadline.

  A (Online application)
(i) Application Click below to apply online.
*Application period: June 14, 2018 through November 14, 2018
Piano Section
Violin Section
(ii) Photograph, or high quality image data, of the Applicant, taken within six months of the date of application Upload high quality data at the time of application online, or send by post to the address below. In case of sending by post, send two printed photographs (approx. 7 x 10 cm) with the Applicant’s full name written on the back in block letters, or high quality image data on CD-R, DVD-R, or the like.

*Photograph must be taken from the front, from the chest up.
*Photograph data must be high quality, of 700 x 1,000 pixels or higher.
*Photographs must be free of copyright.
*Photographs will be used in official programs, on the Competition’s official website, and for other public relations purposes.
(iii) One photocopy of an official document proving the Applicant’s age, such as a passport Upload the image data online at the time of application, or send the image data to the address below.
(iv) Uploading of video data containing the Applicant’s performance of the repertoire pieces for the Pre-Selection, or sending of DVD If the Applicant chooses to upload video data containing his/her performance of the repertoire pieces, the procedure below must be followed.
1. By Wednesday, November 14, 2018, 12 o’clock midnight (Japan time), online application must be fully completed.
2. Within 3 days after the completion of online application (within 24 hours on or after November 12, 2018), the SIMC Secretariat will send a message to the Applicant’s E-mail address given by the Applicant at the time of his/her online application. This message from the Secretariat will provide the Applicant with an individual link for uploading his/her video data.
3. To the link provided individually as above, the Applicant must upload his/her video data no later than Friday, November 16, 2018, 12 o’clock midnight (Japan time).
*Acceptable file formats are MPEG-2, MOV, AVI, MP4, AVCHD only.

If the Applicant chooses to send a DVD containing his/her performance of the repertoire pieces, it must be sent by post to the address below. An identification number will be provided at the time of the online application, and this number must be shown on the label side of the DVD.
The deadline for sending a DVD is the same as the deadline for other documents; it must be postmarked no later than Wednesday, November 14, 2018.

*For details regarding uploading of video data and submission of the DVD, please refer to "01. Pre-Selection" in the "The Repertoire" section.
(Piano Section Violin Section)
(v) Entry Fee The entry fee of JPY 10,000 must be paid by credit card at the time of online application, or it must be paid into the bank account below by bank transfer by Wednesday, November 14, 2018.

*If the entry fee is not paid by the date specified above, the application may not be accepted.
*All bank charges shall be borne by the Applicant.
*The entry fee is not refundable for any reason.
  B (Application by post)
(i) Application The Application Form (filled out completely) must be sent to the address below.
The Application Form can also be downloaded from below:
Download "Guidelines" and "Application Form"
(ii) Photograph, or high quality image data, of the Applicant, taken within six months of the date of application Two photographs (approx. 7 x 10 cm) with the Applicant’s full name written on the back in block letters must be sent to the address below. If sending high quality image data, a CD-R, DVD-R, or the like must be used.

*Photograph must be taken from the front, from the chest up.
*Photograph data must be high quality, of 700 x 1,000 pixels or higher.
*Photographs must be free of copyright.
*Photographs will be used in official programs, on the Competition’s official website, and for other public relations purposes.
(iii) One photocopy of an official document proving the Applicant’s age, such as a passport One photocopy of an official document proving the Applicant’s age, such as a passport, must be sent to the address below.
(iv) DVD containing the Applicant’s performance of the repertoire pieces for the Pre-Selection A DVD containing the Applicant’s performance of the repertoire pieces must be sent to the address below.
Uploading of video data is not accepted in the case of Method B (Application by post).

*For details regarding submission of the DVD, please refer to "01. Pre-Selection" in the "The Repertoire" section.
(Piano Section Violin Section)
(v) Entry Fee The entry fee of JPY 10,000 must be paid into the bank account below by bank transfer by Wednesday, November 14, 2018.

*If the entry fee is not paid by the date specified above, the application may not be accepted.
*All bank charges shall be borne by the Applicant.
*The entry fee is not refundable for any reason.

Address for sending application documents/DVD, etc.

Secretariat of Sendai International Music Competition
3-27-5, Asahigaoka, Aoba-ku, Sendai City, Miyagi Pref., 981-0904 Japan
Phone: +81-22-727-1872
*The application package containing all required items must be postmarked on or before Wednesday, November 14, 2018.

Note
・In case of Method B (Application by post), the application package must be sent by a method that includes proof of delivery, such as registered mail, courier service, etc.
・The application may not be processed if the application form is not completely filled out.
・The Secretariat will accept no responsibility for loss of documents or DVD in the mail.
・Application materials will not be returned.

In case of bank transfer, please send the entry fee to the following:

Bank: The 77 Bank, Ltd., Sendai Shiyakusho Branch
Bank Address: 3-7-1 Kokubun-cho, Aoba-ku, Sendai City, Miyagi Pref., 980-8671, Japan
Swift Code: BOSSJPJT
Account No.: 5090814
Account Name: Zai. Sendaishi Shiminbunkajigyodan

*If the Applicant chooses the online application method, it is possible to pay the entry fee by credit card.

05. Pre-Selection

A Pre-Selection shall be held to decide which Applicants qualify for the Competition.
The Pre-Selection shall be conducted by screening the documents and video data or DVD submitted by the Applicants. (For the details of the Repertoire, Piano Section Violin Section)

The results of the Pre-Selection shall be sent out to the Applicants by Friday, February 15, 2019. The details of the Competition shall also be enclosed in the notice sent to the Applicants who pass the Pre-Selection.

Ⅱ. Participation in the Competition

01. Registration

Contestants who pass the Pre-Selection must register in person at the place in Sendai City appointed by the Secretariat on the date listed below. If a Contestant fails to register for the Competition on the specified date, he or she shall be disqualified from the Competition.

Piano Section: Thursday, May 23, 2019
Violin Section: Thursday, June 13, 2019

02. Travel Expense Grants for Contestants

The Secretariat shall provide the grants specified below to Contestants who live outside of Japan to help them pay for round trip transportation to Sendai. The grants will be provided in JPY at the time of registration. The amounts vary by country/region as listed below. The Contestant shall bear the balance of the travel expenses.

Country / Region Amount of grant (tax included)
Asia JPY 50,000
Other JPY100,000

· The travel expense grants shall be given after any necessary taxes are deducted.
(The applicable tax rate is, in principle, 20.42 %.)

03. Accommodation for Contestants

If the Contestant uses the accommodation of the Secretariat’s choice from the day of registration until the day specified below, the organizers shall pay the accommodation expenses (one single room basic room charge and breakfast) for the Contestant for the duration of his or her stay. All other expenses shall be borne by the Contestant.

Preliminary Round Contestants Two mornings after completion of Preliminary Round
Semifinalists Two mornings after completion of Semifinal Round
Finalists Two mornings after completion of Final Round

04. Practice

The following practice opportunities shall be provided free of charge during the Competition.

  1. 1) For the Piano Section: A room equipped with a piano for the hours below, starting from the day after the Registration date.
    Preliminary Round Contestants Four hours a day
    Semifinalists Eight hours a day
    Finalists Twelve hours a day
  2. 2) For the Violin Section: One rehearsal with the orchestra prior to the Preliminary Round. As a rule, rehearsal time will be limited to 40 minutes.
  3. 3) For both Sections: One rehearsal with an orchestra in the Semifinal and Final Rounds.
    As a rule, rehearsal time (including the briefing with the conductor) will be limited as below:
    For Semifinalists of both Sections One hour
    For Finalists of both sections 80 minutes

05. Order of Performances

The order of performances in the Preliminary Round and Semifinal Round of the Competition shall be decided based on a drawing at the time of registration. The order of performances in the Final Round shall be decided based on a drawing after the completion of the Semifinal Round.

06. Competition Performances

The Competition is open to the public.
All performances from the Preliminary Round to the Prizewinners’ Gala Concert may be broadcast live on TV and/or radio and/or the Internet. Video and audio recordings of the performances may also be broadcast on TV and/or radio and/or the Internet. CD sale is also planned.

07. Judgment

A Judging Committee consisting of 11 jury members shall judge the performances according to the Judgment Code (separately provided). The evaluation of each Contestant shall be made public. The jury members shall not judge the performances of any Contestants they have taught in the past two years. The jury members and Contestants are not permitted to be in contact during the Competition. Once a Contestant fails to pass a round, these rules will no longer apply to him/her from the next Round of the Competition and on. No objection or complaint shall be allowed concerning the decision made by the Judging Committee.

08. Prizes

1)Prize Money

First prize Cash prize of JPY 3,000,000 Diploma Gold Medal
Second prize Cash prize of JPY 2,000,000 Diploma Silver Medal
Third prize Cash prize of JPY 1,000,000 Diploma Bronze Medal
Fourth prize Cash prize of JPY 800,000 Diploma
Fifth prize Cash prize of JPY 700,000 Diploma
Sixth prize Cash prize of JPY 600,000 Diploma

The Judging Committee may decide not to award a place or may award the same ranking for several prizewinners. If several prizewinners are awarded the same rank, the total amount of the cash prizes for that ranking and the following ranking(s) shall be divided equally.

2)Engagements for the First Prizewinner of Each Section

1. A minimum of three concert appearances (including Prizewinners’ Gala Concert) with the Sendai Philharmonic Orchestra and other major Japanese orchestras in Japan by the end of December 2022.

2. Recitals in Sendai and other cities by the end of December 2022.

3. The production of a CD.

・The first prizewinner of each section will receive JPY 100,000 for each of the abovementioned performances. The travel and accommodation expenses for such concerts shall be borne by the organizers, as well as the performance fee and the travel and accommodation expenses for the piano accompanist in the violin recitals.

・The first prizewinner of each section shall notify the Secretariat if he or she intends to perform in concerts in Japan earlier than the abovementioned performance opportunities.

3)Contestants younger than 20 years of age who participate in the Semifinal Round but fail to qualify for the Final Round may be awarded a scholarship of JPY 500,000 as a Special Jury Prize, if he or she demonstrates notable talent.

4)Other awards, such as Audience Prize, may be presented.

5)Supplementary prizes provided by organizations and individuals that support the aims of the Competition may be awarded to the prizewinner(s) of each section.

*The prize money and/or performance fee shall be paid after any necessary taxes are deducted. (The applicable tax rate is, in principle, 20.42 %.)

09. Prizewinners’ Gala Concert

The organizers shall hold Prizewinners’ Gala Concerts in Sendai for both the Piano Section and the Violin Section on the day after the Final Round of each respective section. The winners of the first, second and third prizes of each section must agree to perform at the Prizewinners’ Gala Concert.
In the Prizewinners’ Gala Concert, the winners will perform the pieces that they performed in the Final Round or the Semifinal Round. The pieces to be performed will be specified by the Chairperson of the Managing Committee. The part(s) to be performed may also be specified.

  • · Each of the winners performing at the Prizewinners’ Gala Concert shall receive a performance fee of JPY 100,000 and it shall be borne by the organizers.
  • · The performance fee shall be paid after any necessary taxes are deducted. (The applicable tax rate is, in principle, 20.42 %.)

Ⅲ. Other

01. Visa Acquisition

The Contestants themselves are responsible for obtaining the appropriate visas to enter Japan to participate in the Competition. If an invitation letter or any other document is required for the visa application, the Contestant must request it from the Secretariat.

02. Insurance

Whether or not insurance is purchased on the occasion of participating in the Competition is entirely the responsibility of the Contestants. This applies to health and injury insurance, as well as loss or damage to the instrument or to luggage, in the case of accident, fire, or theft during travel.

03. Copyright and related rights

With regard to the music performers’ rights protected under the Copyright Act of Japan, in connection with their performances during the Competition and any related concert held after the completion of the Competition including audio or visual recordings of a performer made by an organizer, Contestants assign all their rights gratuitously to Sendai Cultural Foundation, which is one (1) of the organizers. Contestants also assign gratuitously to Sendai Cultural Foundation their right of portrait in connection with the official recordings made during the Competition and any related concert held after the completion of the Competition.

04. Privacy Policy

Personal information provided at the time of application will be managed by the Secretariat based on the laws of Japan, and will be used only for the purpose of operation of the Competition.

05. Governing Law

These Guidelines have been prepared based on the Sendai International Music Competition Code. Any problem arising from or related to the Code shall be settled in accordance with the Japanese version of the Code and the laws of Japan.

06. Restrictions

The Contestants shall not give any public performance during the period of the Competition other than those required for the Competition. However, once a Contestant fails to pass a round, this condition will no longer apply.

Download "Guidelines" and "Application Form" (PDF)

Guidelines(English)
Guidelines(English) (2,185kB)
Guidelines(Japanese)
Guidelines(Japanese)(2,413kB)
Application Form (English/Japanese)
Two pages must be printed
and filled out completely.
Application Form (English/Japanese)(662kB)